I strive my darndest not to spend an excessive amount of time organizing my e-mail every day. Thoughts you, I lean on a rigorously crafted system of Gmail filters and labels to manage messages for me — doing all the things from controlling which forms of missives alert me to mechanically submitting sure forms of emails into particular tabs I’ve repurposed.
However when it comes to precise ongoing group — the kind of factor that, y’know, requires time and power each forkin’ day — I am a agency believer in the notion that much less is extra. It isn’t fully a matter of laziness, both (although, um, perhaps somewhat). It is largely simply the truth that devoting your power to organizing your e-mail is sort of all the time a wasted effort.
There may be, nevertheless, one exception — and that is the occasional reordering of the messages in entrance of you. I imply, give it some thought: How helpful wouldn’t it be to have the facility to drag and drop emails throughout the Gmail inbox and place ’em in no matter order you need? For me, it is much less of an train in busywork and extra of a method to give myself a logical and easy-to-follow path for tackling messages — like in the mornings, as an example, after I strive to reply my highest precedence emails first after which typically find yourself leaving the much less urgent dispatches for somewhat later in the day.
Effectively, I am right here to let you know there is a method to do precisely that. It simply requires somewhat inventive considering, and also you’d by no means comprehend it was attainable except you occurred to stumble onto the trick. When you do, although, you may smack your self uponst the melon as you notice how painfully easy it’s and the way lengthy you have gone with out noticing.
So put together your self for enlightenment: The secret to reordering messages in Gmail is — drumroll, please — snoozing. Sure, snoozing.
Now, hold on: I am not suggesting you are taking a brief siesta while scanning your Very Essential Enterprise Correspondence (although I would not essentially advise in opposition to that, both, if we’re being absolutely sincere). Moderately, I am speaking about tapping into Gmail’s built-in snoozing operate, which has been a local a part of the service for almost two years now, and simply utilizing it in a barely uncommon method.
In truth, you realize what? I am gonna exit on a limb right here and say that snoozing could be essentially the most highly effective instrument Gmail’s obtained for retaining your inbox organized and in a smart order. I exploit it religiously — first, for sending away any messages I am not gonna take care of that very same day (so that they’ll be out of my hair after which seem anew at a date and time after I will be prepared to wrangle ’em) and second, for shifting my highest precedence emails to the highest of my inbox so crucial stuff all the time catches my eye first. That is an particularly useful one-two punch in the mornings or on the weekends, when my inbox tends to resemble the untamed jungle of my present pandemic beard and it turns into damn-near not possible to work out what to concentrate on first.
This trick works on each the Gmail desktop web site and the Gmail Android app. And it really works in just about any Gmail inbox style and arrangement you’ve got. There’s really no catch and nothing to it at all: When you want to move an email to the tippity top of your ippity inbox, just click the box next to it and then click the snooze icon (the circular clock) at the top of the screen, on a computer — or tap the icon to its left, then tap the three-dot menu icon and select “Snooze” from the Android app.
(You can make that mobile action even easier, if you want, by setting up a custom swipe gesture and making it so that swiping left or right on an email will activate the snooze command in a snap. Now we’re cookin’!)
There’s just one step left: When you’re prompted to choose when the message should return, select the “Pick date & time” option. Choose the current date, if it isn’t already selected by default, and set the time to a single minute ahead of the current moment. Send the message away, and a mere matter of seconds later, it’ll reappear — at the very top of your inbox, where you wanted it, and with a special orange designation beneath it, even, to draw extra attention to its line.
You can repeat this as many times as needed to move as many messages around as you like. You can snooze multiple messages simultaneously, even, if you just continue to click or tap on extra messages after making your initial selection. Or you can snooze messages to different future times in a crafty bit of advance planning — something I’ll often do on a Sunday evening, when I’m proactively putting the messages that most urgently demand my attention the next morning to the top of my inbox and putting the less pressing weekend carryovers beneath ’em.
In that instance, I’ll snooze the first batch of messages to 7:45 a.m. — my default Gmail snoozing time for mornings, which makes it a single tap within the snoozing menu to select — and then snooze the secondary set of messages to a minute ahead of that, at 7:44 a.m., thereby allowing those to land in one hefty lump first and then the more pressing messages to plop down on top of ’em a minute later. The end result is that my inbox on Sunday is devoid of everything except what needs my attention that evening, while the next morning, my inbox immediately arranges itself into a structured to-do list of what I need to tackle then and in what order.
It takes shockingly little effort — and it uses one of Gmail’s own tools to address a long-standing wish lots of us have had for the service.
Sometimes, the answer you’ve been looking for was right under your shiny little beak all along.
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[Android Intelligence videos at Computerworld]
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